IPRA Notice

By law, under the Inspection of Public Records Act, every person has the right to inspect public records of the City of Carlsbad. The Act also makes compliance with requests to inspect public records an integral part of the routine duties of the officers and employees of the City of Carlsbad.

Requests to inspect public records for the City of Carlsbad, Carlsbad Fire Department and the Carlsbad Police Department can be made through this NextRequest portal. 

Requests to inspect City of Carlsbad and Carlsbad Fire Department public records can also be submitted to the City Clerk's office at 101 North Halagueno, Room 206, phone number 575-887-1191, Ext. 7953 or 7956, fax number 575-885-1101, e-mail: city.clerk@cityofcarlsbadnm.com.

Requests to inspect Police Department public records can also be submitted to the Police Department, located at 602 W. Mermod, phone number 575-885- 2111, fax number 575-885-2122.

Requests to inspect Municipal Court public records should be submitted to the Municipal Court records custodian, located at 114 South Halagueno, phone number 575-885- 3363, fax number 575-887-4042.

A person desiring to inspect public records may submit a request to the records custodian orally or in writing. However, the procedures and penalties prescribed by the Act apply only to written requests. A written request must contain the name, address and telephone number of the person making the request.

The request must describe the records sought in sufficient detail to enable the records custodian to identify and locate the requested records. The records custodian must permit inspection immediately or as soon as practicable, but no later than fifteen (15) calendar days after the records custodian receives the inspection request. If inspection is not permitted within three (3) business days, the person making the request will receive a written response explaining when the records will be available for inspection or when the public body will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the records custodian explaining the reasons inspection has been denied. The written denial shall be delivered or mailed within fifteen (15) calendar days after the records custodian received the request for inspection.

If a person requesting inspection would like a copy of a public record, a reasonable fee may be charged. The fee for these documents is listed on the Fee Schedule document posted next to this notice. The records custodian may request that applicable fees for copying public records be paid in advance, before the copies are made. A receipt indicating that the fees have been paid for making copies of public records will be provided upon request to the person requesting the copies.